Category Archives: Meeting Minutes

General Meeting minutes – April 16 2018

Minutes of the Ocean Grove Barwon Heads RSL Sub-Branch General Meeting
Held at the Ocean Grove Bowling Club on 16 April 2018

The Chairman declared the meeting open at 1400hrs.
Silent Tribute. In accordance with tradition, the Chairman asked that all those present to stand for the Ode and a minute’s silence in honour of those who had fallen in the service of their country or who had passed away since
43 Members present (recorded in Attendance Register).
10 Members (recorded in Absent Register).
Previous Minutes. David Gilroy summarised the Minutes of the previous General meeting.
Business Arising from the Previous Minutes. Nil
Treasurer’s Report.
The Treasurer’s report was accepted on a motion by D. Gilroy and seconded by W. Gee. Carried.

Correspondence In:
Robinvale RSL Sub-Branch Commemoration of Villers-Bretonneux
Yarraville RSL Sub-Branch Invitation to AZNAC Day.
“Masters of War – AIF in 1918” Conference.
ANZAC Day Church Service 2018.
RSL State Executive Minutes – Feb 2018.
Confirmation of Security for ANZAC Day.
Conformation of Medical Service for ANZAC Day
Confirmation of Audio Service for ANZAC Day.
Conformation of Attendance at Ocean Grove and Barwon Heads ANZAC Services – Cr. S. Asher.
Department of Justice – Police Checks.
RSL Appeals April Update.
RSL Vic VA,W&AC Committee Minutes.
War Heritage Roadshow
Winter Escape to Philip Island.
Service of HMAS Brisbane 1967-2001.
Research Project Grant Application – Final.

In the absence of the Welfare Officer the Welfare report was presented by P. Cail who noted that the total hours expended by the welfare team during April was 102.7hrs. Additionally, the welfare team had conducted 36 visits to aged care facilities, 18 visits to homes and 4 hospital visits.
D. Wilkinson reported that all the ANZAC Day appeal five major selling points boxes had been stocked and were ready for distribution. Cash floats for these were also available. L. Woller advised that volunteers selling from the TAC site would have access to free parking in the TAC building underground carpark.
Appeals Roster. Peter Cail advised that the ANZAC Day had all been filled. He requested that he be advised by e-mail of any changes to the rosters as they arose because of “no-shows” or replacement. This would ensure accurate recording of hours on Better Impact. He added that a total of 174 volunteers were registered on Better Impact but not all of these were involved in the ANZAC Day Appeal. His report concluded with a request that volunteers to fill short notice roster vacancies should see him after the meeting.

The Secretary advised that the timings for the various ANZAC Day services:
Ocean Grove Dawn Service: Assembly 0600hrs, commence 0615hrs.
Barwon Heads ANZAC Day Service: Assembly 0845hrs, march to commence at 0900hrs.
Ocean Grove ANZAC Day Service: Assembly 0945hrs, march to commence at 1000hrs.
Public Relations. Nil report
Report Acceptance. Acceptance of the reports was moved by D. Wilkinson and seconded by L. Woller. Carried.
New Business.
Book “Best We Forget” by B. Clancy. Gilroy advised that Bernard Clancy’s had donated several copies of his book “Best We Forget” for distribution to the membership. The books had been signed by the author. Once a book had been read it should be returned to the Secretary for distribution to another interested member.

Kokoda Youth Program. Gilroy announce that permission had been received from the State Branch Chief Finance Officer to pay the $6,000 for the Kokoda Youth Program from welfare funds providing the Sub-Branch was satisfied the recipient was related to a veteran.
Replacement ANZAC Appeal Stocks. Wilkinson asked that requests for additional ANZAC Day Appeal stocks be referred to himself or K. Arnott who would arrange their distribution. He also mentioned that stocks of some items such as wristbands and luggage tags were being discontinued and would therefore not be available. Some of the new lapel badges such as the $50 Nurses badge and $30 Battle of Beersheba badge were in short supply and may not be available. However, previous years stocks were being substituted.
The raffle takins totalled $154 and $77 was won by R. Smith.

Next Meeting. The next General meeting for Monday 21 May 2018 commencing at 1400hrs.
There being no further business the Chairman declared the meeting closed at 1428hrs.

Chairman K Arnott   A/Minute Secretary J. Wheal


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Posted by on May 3, 2018 in Meeting Minutes


General Meeting Minutes – March 2018

Minutes of the Ocean Grove Barwon Heads RSL Sub-Branch General Meeting
Held at the Ocean Grove Bowling Club on 19 March 2018
The Chairman declared the meeting open at 1400hrs
31 Members present (recorded in Attendance Register)
9 Member Apology’s(recorded in Attendance Register)
Previous Minutes. Richard Lewis read from a copy of the previous minutes.
Business Arising from the Previous Minutes. Nil

Treasurer’s Report.
February Financial Report. A copy of the Treasurer’s Report for February is at Annex A. The Treasurer noted the high expenditure for Welfare Office Expenses during February and explained that most of the $2,864 consisted of $1,760 audit fee, $527 AGM refreshments, $312 AGM postage and $200 Gallipoli Youth Cup support.

Kel Arnott welcomed two new members; Sue Arnott and Sylvia English.  Kel also reported that much of the unwanted undergrowth along the Rail Trail Avenue of Honour had been removed and the area was much tidier and presentable as a result.

Welfare:Nil Report

Appeals: David Wilkinson reported ANZAC Day stock had arrived and he expected the distribution of it to the various selling points to be completed early in April. He tabled the posters available to advertise the ANZAC Appeal as well as a Certificate of Appreciation for volunteers who manned the selling points.

He further reported on his attendance at an ANZAC Day Appeal meeting held in ANZAC House. At the meeting he formed the opinion that many sub-branches lacked a cohesive organisation to administer appeals and did not have access to adequate storage facilities for stock associated with the appeals.
Appeals Roster.
Peter Cail advised that the ANZAC Day rosters are available on the web site for volunteers to populate. He reported that the Sub-Branch has 163 volunteers registered on Better Impact including 25 View Ladies. Of the 110 positions available for ANZAC Badge sales 50% were already filled.

Kel advised the membership that a band and bugler were still to be confirmed for ANZAC Day.  A potential bugler has been identified but is still being negotiated.  Kel also advised that an offer had been made for a fly past of three aircraft as a lead in to the march on ANZAC Day.

Public Relations.
Nil report
Ceremonial: Nil Report

Memorial Project. John Dickinson outlined the difficulties the research project were having in locating the names of locals from Ocean Grove, Barwon Heads and Connewarre for WWII, Korea and Vietnam. He also advised the criteria for identifying locals for the memorial would be the same criteria listed in the Australian War Memorial Roll of Honour.  To assist with the costs associated with adding the names to the memorial, an application for a grant of $25,000 has been submitted.
Report Acceptance. Acceptance of the reports was moved by T. Wheal and seconded by M.Klabbers. Carried.
New Business. Nil
Next Meeting. The next General meeting for Monday 16 April 2018 commencing at 1400hrs.
There being no further business the Chairman declared the meeting closed at 1423hrs.
K Arnott                                                                                                                  R. Lewis
Chairman                                                                                                          Minute Secretary

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Posted by on April 5, 2018 in Meeting Minutes



Minutes of General Meeting, Nov 20th 2017
Next General Meeting is the AGM ….. 19th Feb 2018 , 2.00pm

General Meeting Minutes -20 Nov 17

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Posted by on November 25, 2017 in Meeting Minutes, News



Next Meeting. The next meeting is scheduled for 19 July 2017 and in response to a poll of members will in future commence at 1400hrs.

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General Meeting Minutes – 19 Jun 17


Posted by on June 21, 2017 in Meeting Minutes, News


General Meeting May 2017

To Download a copy CLICK on the link below

General Meeting Minutes – 15 May 17

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Posted by on May 17, 2017 in Meeting Minutes


GENERAL MEETING 10th April 2017

General Meeting Minutes April 10th 2017

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General Meeting Minutes – 10 Apr 17

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Posted by on April 12, 2017 in Meeting Minutes



Minutes of the A.G.M  of the OceanGrove Barwon Heads
 RSL Sub-branch held at Ocean Grove Bowling Club
 on Monday 15th February 2016.
Meeting opened 14.30pm .
President Graham Fisher in the Chair.
Silent Tribute observed.
Pledge of Allegance taken.
Attendance : 57  Apologies : 9
President firstly welcomed new members: Alana Hall, Jordan Hall, Noel Sherwell, Terry Thomas, Michael West and Marjorie Wray. 

Minutes : Secretary read out main points from Minutes AGM 2015.
Copy of Agreement between Council and Park Trust received.
Presidents Report: Graham Fisher gave report on year 2015 in Ocean Grove  Barwon Heads Sub-Branch. He highlighted activities for the year,excellent results from Anzac and Remembrance and all other work  by both Committee and members of the public. He thanked all for their contribution during the year.
Treasurers Report:  Audited report presented and accepted on motion of K.Hankin and D.Gilroy.
Returning Officer Keith Hankin called to Chair:
Keith explained there were 3 vacancies and 3 nominations and as such the following appointments were made:
Secretary: David Gilroy
Publicity: John Dickinson
Ceremonial Officer: Bradley Clarke.
Treasurer: Tony Wheal.
Sub-Branch Auditor:     With the retirement of John Fox as auditor and because of short notice given, new auditor yet to be appointed.
Welfare:  Lola Fisher explained activities for 2015.
Total visits by welfare for year 10746, total hours 6472. Lola thanked her team and looks forward to the challenges of 2016
Appeals:  David Wilkinson explained planning for Anzac badge selling. Correspondence for coming roster will be mainly done by Email those not on internet will receive hard copy.
Publicity:  John gave details of upcoming events. He also asked that everyone who can,support the Sub-Branchs’ use of  Electronic communication
Pensions:  Bob Scott outlined his activity as Pension Officer for Sub-Branch .
Ceremonies:  Brad explained very similar Anzac Day to last year. Times etc the same, Bands the same. More detail at next months meeting. Vietnam Veterans to lead March due to 50 year anniversary of  Long Tan.
General Business:
-Secretary explained next planned Trip by Sub-Branch is to Point RAAF Base Museum on Sunday 3rd April and Tony Wheal will be our guide, Bus would leave at 10.00am  tour 11.30 -12.30 and lunch at Hoppers Club.
-David requested response to latest email sent by Sub-Branch less than successful.
-Latest agreement on Club Signage for Sub-Branch explained.
Raffle $70-  winner  Herbert Tilley
Meeting Closed 3.05pm.
At close of meeting Graham introduced Casey Kennedy from NJF Exercise Physiologists who gave an address on Health and Fitness and Support  for Veterans, their partners and Widows. He explained steps if anyone wanted to avail themselves of the service and that DVA are covering costs

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Posted by on February 18, 2016 in Meeting Minutes